Terms and Conditions

Last Updated: July 22, 2026


Here is Part One: Privacy Policy updated to use clean bullet points instead of a table, so it embeds seamlessly into Pixieset without formatting issues.


Part One: Privacy Policy

Shair Photography (“we,” “us,” or “our”) operates www.shairphotography.com and provides professional photography services. This Privacy Policy explains how we collect, use, and protect your personal information when you visit our website or engage our services. By using our website or contacting us, you agree to the practices described in this policy.


1. Information We Collect


a. Information You Provide Directly


  • Contact form submissions: Name, email address, phone number, and any message content you submit.
  • Service inquiries: Event and session details (e.g., date, location, session type) shared during the booking process.
  • Payment information: Billing name and payment details processed through Stripe. We do not store your full card number; Stripe handles all payment data securely.

b. Information Collected Automatically


When you visit our website, we may automatically collect:


  • Device and browser information: Browser type, operating system, and screen resolution.
  • Usage data: Pages visited, time spent on pages, and referring URLs.
  • IP address: Used for analytics and security purposes.
  • Cookies and Tracking Pixels: Small files or code snippets stored on your device or run on our site (such as the Meta Pixel and Google tracking pixels) to optimize site functionality, personalize ads, and measure traffic. See Section 5 and our standalone Cookie Policy for details.

2. How We Use Your Information


We use the information we collect to:


  • Respond to inquiries submitted through our contact forms or booking pages.
  • Process bookings and payments for photography services.
  • Communicate with you about your project (quotes, contracts, deliverables, prep guides).
  • Send transactional emails related to your service (invoices, gallery links, project updates).
  • Measure marketing performance and run targeted ad campaigns via Meta and Google.
  • Improve our website and understand how visitors interact with our content.
  • Comply with legal obligations.

We do not use your information for automated decision-making or profiling.


3. How We Share Your Information


We do not sell, rent, or trade your personal information. We share data only with trusted service providers necessary to operate our business:


  • Payment Processing: Secure processing of deposits, retainers, and client invoices (e.g., Stripe).
  • Email & Communication: Business email hosting and direct client communication (e.g., Google Workspace).
  • Email Marketing & Automation: Managing subscriber lists, newsletters, and automated client workflows (e.g., MailerLite).
  • Client Gallery Delivery: Hosting and delivering high-resolution digital image galleries to clients (e.g., Pic-Time).
  • Website & Marketing Analytics: Tracking website traffic, measuring campaign success, and building target advertising audiences (e.g., Google Analytics, Meta Pixel).
  • Post-Production & Editing Software: Secure, localized image culling, color grading, and retouching workflows.

Each provider is contractually obligated to protect your data and use it only for the purposes we specify. We may also disclose information if required by law, court order, or to protect the rights and safety of our clients or business.


4. Data Retention


We retain your personal information for as long as necessary to fulfill the purposes described in this policy or as required by law. Specifically:


  • Inquiry and contact form data: Retained for up to 2 years.
  • Client records and contracts: Retained for up to 7 years for legal and tax compliance.
  • Payment records: Retained per Stripe’s data retention policies.

You may request deletion of your data at any time (see Section 7).


5. Cookies and Tracking


Our website uses cookies and tracking technologies (including Meta Pixel and Google tracking pixels) for essential functionality, analytics, and personalized marketing. For detailed information on how to manage your preferences or opt out, please review our Cookie Policy.


6. Data Security


We take reasonable technical and organizational measures to protect your information from unauthorized access, loss, or misuse. These include:


  • Secure HTTPS connections across our entire website.
  • PCI-DSS compliant payment processing.
  • Restricted, password-protected access to personal client data on a need-to-know basis.

No method of transmission or storage is 100% secure. We cannot guarantee absolute security, but we are committed to protecting your information responsibly.


7. Your Rights

As a U.S.-based client or website visitor, you have the right to:


  • Access the personal information we hold about you.
  • Correct inaccurate or outdated information.
  • Request deletion of your personal information (subject to legal retention requirements).
  • Opt out of any marketing communications at any time.

To exercise any of these rights, please contact us directly via the contact form at www.shairphotography.com. We will respond to all requests within 30 days.


8. Children’s Privacy


Our website and services are not directed to children under the age of 13. We do not knowingly collect personal information directly from children without parental consent. If you believe we have inadvertently collected such information, please contact us immediately.


9. Third-Party Links


Our website may contain links to third-party websites (e.g., social media profiles, vendor sites, partner blogs). We are not responsible for the privacy practices of those sites and encourage you to review their policies independently.


10. Changes to This Policy


We may update this Privacy Policy periodically. When we do, we will revise the “Last Updated” date at the top of this page. Continued use of our website after changes are posted constitutes your acceptance of the updated policy.